Personal data and information are processed and managed by:
Via franciosini 7 Castelfiorentino (Fi) Italia
P. Iva 06979520480
1. Data collected by Hintravel during the Tour Operator’s booking process
1.1 Company data
– Company name
– Phone number
– Vat number
– Company Iban
This data are collected by Hintravel and are used by Hintravel exclusively to send the quote and invoices to the tour operator and to know perfectly who to contact and how to contact him in case of necessity or default of the tour operator.
1.2 Tour information
– Brochure of tour ( Format Pdf, word, ecc)
– Place of departure and end of the tour
– Length of the tour in nights
– Tour cost (Optional)
– What is included in the tour (Accommodation and meals)
The following data are collected by Hintravel and are used exclusively to issue a quote on the total number of days of the tour and to give all the information about the tour to the photographer in charge of the photo shoot.
1. 3. Bank details for any refunds
Iban of the tour operator will be used to make refunds, in the face of the conditions of an unconfirmed tour or photo shoot carried out not respecting the minimum quality standards.
1. 4. link to the tour operator’s website
The information contained in the link is not treated and used by Hintravel. The link is used exclusively to redirect users visiting the Hintravel website to the tour operator’s sales shop.
2. Data collected by Hintravel from the tour operator’s clients
2.1. Photo service
The photos of the photo shoot will be inserted by the photographer in special private multimedia galleries accessible by each user with his specific password and username.
They are created by Hintravel only to allow and facilitate the perfect use of the Photo shoot for users during the tour.
The customer of the tour operator acquires the exclusive ownership of the shared photos and Hintravel will not be able to use them for commercial or marketing purposes, unless explicitly agreed with the owner.
3. Data collected by Hintravel from Community Photographers
3.1. Documents for application
In some areas of the Site, Hintravel requires photographers to provide specific personal data in order to apply to be part of the Hintravel community of photographers.
– First name
– Cellphone number
– Links to personals websites or social networks
– Personal presentation video ( Preferably in English)
– Video presentation of the photographic equipment
The following data are collected by Hintravel and are used exclusively to better understand the real skills of the photographer and his photographic equipment.
3.2 Personal documents for tour booking
The following documents are collected and used by Hintravel and the Tour operators exclusively to be able to book a specific tour in the name of the photographer.
– Digital photocopy of the passport
– Eventual travel Visa
No marketing activities will be carried out in this following data and will in no case be treated differently from that described.
3.3 Data for security deposit transfers and flat rate refunds
Iban will be communicated by the photographer and will be used by Hintravel only to proceed with the payment of the security deposit and the flat-rate transport refund.
4. Data retention
4.1 Tour operator
The tour operator data are retention for the duration of the business relationship with Hintravel and for the execution of the pre-established services.
Hintravel may retain some of the tour operator’s personal data for the time necessary to satisfy legitimate business interests, such as fraud prevention and detection and promoting security.
Some of the tour operator’s personal data will be kept to the extent necessary to fulfill legal obligations. Hintravel may retain some data for tax obligations, reports and legal investigations.
4.2 Photo tour operator’s customers
Hintravel will keep the photos of the tour operator’s customers up to 15 days after the end of the service. After that all multimedia data will be deleted.
The photos of each customer of the tour operator will remain in the multimedia galleries of the Hintravel website only for the duration of the tour and no later than 15 days from the return of the tour and only for the purposes described in p.2.1
We retain the tour photographers data for the duration of its business relationship with us and, if not, as required by applicable law. Personal data will be kept for a period not exceeding that necessary for the purposes for which they are processed.
5. Transmission to third parties
The data of the tour operator, photographer, customer of the tour operator will be transmitted to third parties only if this is permitted by law or if the interested party has given his prior consent.
In particular, Hintravel will never sell the data of the tour operator, photographer and client of the tour operator to third parties or market them in any other way. It will disclose the data only to government authorities as part of legal obligations or as a result of an official order or court decision.
6. Data security
The data processing will be carried out at the Hintravel headquarters and the data will be stored in e-mail archives managed by Google which offers guarantees in terms of protection of personal data.
Hintravel needs the necessary technical and organizational measures to protect the personal data provided by the tour operator, photographer and for the user photos inserted in the multimedia folders against loss, loss, unauthorized access.
Our employees and all persons involved in data processing are obliged to comply with data protection laws and to treat personal data confidentially. Our employees have been trained accordingly.
Both internal and external controls ensure compliance with all data protection processes in Hintravel.
When the visitors visits our website, the information can be stored on his computer in the form of cookies.
Cookies allow our website to function properly. By browsing our website without changing your settings, you agree to receive all cookies and other data collection tools; however, if you do not accept the use of these cookies, you can change your cookie settings at any time.
All companies or networks we work with have their own privacy policies and offer a mechanism that allows users to opt out of tracking and targeting available through the ad itself.
7.1 Why we use cookie?
– Enable, facilitate and optimize the operation and access by you of our website.
– keep track of traffic flow and travel patterns for our website
– understand the total number of visitors to our website on an ongoing basis and the types of Internet browsers (e.g. Firefox, Chrome or Internet Explorer) and operating systems (e.g. Windows or Mac OS) used by our visitors
– Monitor the performance of our website and continuously improve it
– Personalize and improve your online experience.